Exhibition Logistics

Exhibition Logistics

Your Brand's Grand Stage, Delivered.

Our Exhibition Logistics Capabilities

Inbound Transport

GSI Cargo GmbH offers flexible collection services directly from your warehouse, workshop, or manufacturing facility, ensuring a smooth start to your logistics journey.
Whether you’re shipping locally or internationally, our team coordinates timely pickups based on your schedule and cargo readiness, with the right equipment and handling procedures in place.

For international shipments, we provide full customs support, including document preparation, classification, export declarations, and coordination with authorities to ensure regulatory compliance and avoid clearance delays. From first-mile pickup to cross-border delivery, GSI Cargo ensures your goods are collected safely, processed efficiently, and transported with precision — no matter the origin or destination.

On-Site Delivery

GSI Cargo GmbH provides precisely timed deliveries directly to your exhibition stand or event space, ensuring your materials arrive exactly when and where they’re needed.
Our team coordinates closely with event organizers and venue management to schedule just-in-time deliveries that align with your setup window — eliminating downtime and storage hassles.

We also manage all venue-specific unloading requirements, including the provision of forklifts, tail lifts, pallet jacks, and specialized handling equipment, to safely offload and position your goods at the correct booth location. Whether you’re moving display materials, promotional items, or delicate equipment, our trained staff ensures every item is delivered safely, efficiently, and in show-ready condition.

With GSI Cargo GmbH, you benefit from a logistics partner that understands the tight timelines and detailed access protocols of event environments — giving you peace of mind and a seamless setup experience.

Pre-Event Planning & Consultation

GSI Cargo GmbH offers specialized event logistics coordination tailored to your schedule, booth location, and specific venue access requirements.
We work closely with your team to align every stage of the logistics process with your event calendar, ensuring that materials, displays, and equipment arrive on time and in sequence — whether it's for a trade show, exhibition, conference, or corporate event.

Our services include pre-event planning, timed pickups, and precise delivery based on the layout and logistics of your event space. We manage venue-specific access restrictions, coordinate with event organizers for loading/unloading permissions, and ensure that all shipments are delivered directly to your assigned booth or staging area, minimizing handling and last-minute stress.

With expertise in time-sensitive event logistics and a deep understanding of the challenges involved, GSI Cargo GmbH ensures your presence at the event is supported by flawless delivery, setup efficiency, and complete reliability.

Storage & Empty Case Handling

GSI Cargo GmbH offers secure temporary warehousing solutions for packaging materials, tools, flight cases, and other non-essential items during the duration of your event or exhibition.
Once your booth setup is complete, we collect and store excess equipment and containers off-site or at a nearby warehouse, ensuring your stand remains clean, clutter-free, and professionally presented.

Our warehousing services are tailored to meet venue regulations and exhibitor needs, with options for short-term storage, on-demand access, and timed return delivery once the event concludes. Whether you're participating in a one-day trade fair or a multi-week exhibition, GSI Cargo ensures that your materials are safely stored, fully inventoried, and ready for swift re-delivery or onward shipment.

With us handling the logistics behind the scenes, your team can stay focused on engaging customers and making your event a success.

Return & Onward Transport

GSI Cargo GmbH provides fully coordinated post-show pickup services, ensuring a smooth and efficient transition once your event concludes.
Our team manages the dismantling schedule and arranges the timely collection of your materials — whether they need to be returned to your central warehouse, shipped to your next destination, or delivered directly to the next exhibition venue.

We handle all logistics planning, including repacking, labeling, customs documentation (if required), and transportation scheduling to minimize downtime and reduce the burden on your team. Whether your next stop is local, cross-border, or overseas, we ensure your items are moved safely, promptly, and in full alignment with your timeline.

With GSI Cargo GmbH managing the return leg of your event logistics, you can focus on closing out the show while we take care of what’s next — seamlessly and professionally.

Customs Clearance & ATA Carnet

GSI Cargo GmbH provides comprehensive documentation handling for all international shipments, including support for temporary import and export formalities.
Whether you're shipping goods for a trade show, demonstration, testing, or short-term use, our team ensures that all required paperwork is accurately prepared, compliant with local regulations, and aligned with your shipping timeline.

We manage every aspect of the documentation process — including commercial invoices, packing lists, certificates of origin, ATA Carnets, temporary admission permits, and customs declarations — to prevent delays and avoid costly errors during cross-border transit.

With deep experience in handling both permanent and temporary movements across various industries and destinations, GSI Cargo GmbH ensures that your cargo clears customs smoothly and is fully traceable and compliant throughout its journey.

Whether you're sending exhibition materials abroad or returning goods after a temporary assignment, we provide seamless document support from origin to final delivery.

On Time, On Site, On Point – Exhibition Logistics That Work Behind the Scenes

Trade shows, exhibitions, and live events leave no room for error. At GSI Cargo GmbH, we specialize in time-critical transport and full-service logistics support for national and international exhibitions.

We understand the strict schedules, venue regulations, and handling requirements that define exhibition logistics — and we manage them all for you.

We Provide the Best

We handle the logistics — so you can focus on your performance.

temporary Importation for Exhibitions

ATA Cartnet Handling

Permanent Importation under IOR(Import on Record) Service

Short Term or Long Term Warehousing solution

Delivery to end Customer or Return to Origin

Door-to-door service involves picking up your exhibition materials from your location, managing customs clearance, and delivering them directly to your exhibition stand. After the event, we handle the packing and transportation of your materials back to your location or to the next destination.
We handle all customs formalities, including temporary imports and re-exports, ensuring your exhibition goods pass through customs smoothly and minimizing delays.
We transport a wide range of items, including fashion accessories, industrial machinery and tools, heavy machinery, structures, home furnishings, household goods, furniture, handicrafts, and handlooms. Our services cover general cargo that can be shipped via air or sea transport in containers.
Yes, our team assists with unloading, moving materials to your stand, and unpacking. We also offer services for storing empty crates during the exhibition and repacking materials for return shipment.
We offer comprehensive cargo insurance to cover unforeseen events. Our logistics specialists are on-site to manage and supervise the handling of your goods.
Our team is experienced in meeting strict deadlines. We coordinate closely with airlines, shipping lines, and our agents to align with deadlines and use flexible transport options to ensure timely delivery
We provide comprehensive documentation services, including ATA Carnet, temporary import, and permanent import for both inbound and outbound cargo used for exhibition and display purposes.
Yes, we offer storage solutions before, during, and after the exhibition. This includes secure storage for your materials and equipment until they are needed for the next event or return shipment. We also provide empty crate storage during the exhibition.
Absolutely, we can manage on-forward logistics services for multiple global exhibitions. This requires specialized documentation to navigate cross-country customs processes. Our experts have extensive knowledge to handle these scenarios, ensuring seamless transport from one event to the next.
The process involves an initial consultation to understand your needs, planning logistics deadlines, managing transportation and customs documentation, providing on-site support during the exhibition, and handling the final return or onward shipment of your materials.
Yes, our team is well-equipped to handle time-sensitive cargo, providing door-to-door solutions for private events.

Frequently Asked Questions

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